Who is the Personal Data Administrator?
According to Article 13 of the General Data Protection Regulation of April 27, 2016 (GDPR), we inform you that the Personal Data Administrator is one of the ResInvest Energy Group companies in Poland:
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ResInvest Energy Polska sp. z o.o.
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ResInvest Energy Skawina S.A.
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ResInvest Energy Chorzów S.A.
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ResInvest Energy PE sp. z o.o.
The ResInvest Energy Group companies in Poland, before starting the processing of personal data, identify the purpose, legal basis for processing, and determine the data retention period.
When we are bound by a contract, we process personal data for its execution or for its conclusion, when you request it, and we will process these data for at least 6 years due to tax law requirements. If we do not have this legal basis, we may process your data due to legal requirements imposed on us by Polish or European law, e.g., if an accident occurs at a facility of one of the ResInvest Energy Group companies in Poland, we will process the personal data of the accident participants due to OHS requirements and will process them for the period required by law. It also happens that we process your personal data in our legitimate interest, e.g., we will record your name, surname, and ID number when you visit the facility in Skawina to ensure its security, and we will process them for 3 years. If we do not identify any of the above legal bases, we will ask for your consent to process your data, e.g., for marketing purposes, and we will process them until the consent is withdrawn or the purpose of processing expires (end of the marketing campaign).
We will make every effort to inform you about the purpose of processing personal data, the legal basis for this processing, the data retention period, and all other information required by GDPR as part of the information obligation.
Information obligation - personal data, clients, and contractors
If you do not find answers to your questions in this information, please contact directly at the email address assigned to a specific ResInvest Energy Group company, provided in the information.
HOW TO CONTACT THE DATA PROTECTION OFFICER.
The Data Protection Officer is appointed for all companies within the ResInvest Energy Group in Poland based on Article 37 of the European Parliament and Council Regulation (EU) 2016/679 of April 27, 2016, on the protection of natural persons concerning the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as the Regulation or GDPR.
In addition to other tasks, the Data Protection Officer should ensure the protection of the rights and freedoms of persons whose personal data are processed by the ResInvest Energy Group companies in Poland. Therefore, these persons can contact the Data Protection Officer on all matters related to their personal data to the extent that these data are processed by the ResInvest Energy Group companies in Poland. Due to the specific nature of the companies' operations, these will mainly be employees, contractors, and employees of these contractors.
What matters does the Data Protection Officer deal with?
The Data Protection Officer verifies the correctness of personal data processing in the organization where they are appointed. As part of their activities, they are also the contact point for all reports related to possible irregularities in personal data processing. Therefore, you can contact the Data Protection Officer if, in your opinion, there has been a violation of your personal data protection in any of the ResInvest Energy Group companies in Poland. The Data Protection Officer is also the entity to whom requests for the exercise of your rights should be addressed.
These rights include, in particular:
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The right to access personal data,
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The right to rectify them,
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The right to delete personal data ("the right to be forgotten"),
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The right to restrict processing,
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The right to transfer personal data,
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The right to object to further processing,
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The right to object to automated decision-making, including profiling,
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The right to be informed of a personal data breach.
What is the procedure for processing your request?
The request can be submitted via one of the ResInvest Energy Group companies or directly to the Data Protection Officer. We will handle your request immediately. If the process of verifying the possibility of fulfilling your request takes longer than a month, you will be informed about the extension of the response time by a separate letter. Such an extension is possible due to the complexity of the request or the number of submitted requests.
If the request does not allow for your unambiguous identification or is unclear, the Data Protection Officer will ask you to supplement it within one month from the receipt of the request.
If the request is submitted electronically, further correspondence will be conducted in this form, if possible. In other cases, you will be informed about the method of processing the request in writing, by registered letter with acknowledgment of receipt.
Processing the request is free of charge. However, if the request is obviously unfounded or frequently repeated, the Personal Data Administrator may:
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Impose a justified fee, taking into account reasonable administrative costs associated with processing the request, communication, or performing the requested operations, or
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Refuse to process the request.
How to contact the Data Protection Officer?
Electronically at the email address in specific ResInvest Energy Group companies:
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In ResInvest Energy Polska: iodo.polska@repolska.pl
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In ResInvest Energy Skawina: iodo.skawina@repolska.pl
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In ResInvest Energy Chorzów: iodo.chorzow@repolska.pl
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In ResInvest Energy PE: iodo.pe@repolska.pl
Information obligation
Your personal data provided in the request will be processed to consider it. Their processing is necessary due to the obligation of the Data Protection Administrator to exercise the rights of individuals whose data are referred to in the content of the European Parliament and Council Regulation (EU) 2016/679 of April 27, 2016, on the protection of natural persons concerning the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
Your personal data will be processed to verify your identity and properly consider the submitted request. Your personal data will be processed for the period necessary to consider the request and for a further period of 6 years, to defend against claims or to pursue claims of the Personal Data Controller. Your personal data may be transferred to ResInvest Energy Group companies in Poland and external entities providing IT service support, as well as external law firms.
You have the right to access the content of your data and the right to rectify, delete, restrict processing, the right to transfer data, the right to object.
You also have the right to lodge a complaint with the competent supervisory authority in the field of personal data protection.
Providing your personal data is voluntary, but it is also a condition for considering the request.